Documents find their place on their own.
Invoices, receipts, delivery notes and photos arrive by email, are read automatically and filed in a searchable archive. We set the system up and look after it, so nobody in your business has to deal with the technology.
From inbox to search
Intake
Documents are sent or forwarded to a dedicated email inbox. Additional intake channels are available on request.
Recognise
Text recognition (OCR) reads the content, assigns sender, date and document type, and names the file properly.
Find
Everything is stored in one place with full-text search. One search term replaces digging through folders and mailboxes.
Everything from one source
Your own archive
Every business gets its own separate environment with its own credentials – nothing is shared with other customers.
Full-text search
Scanned documents and photos become searchable too, not just the file name.
Automatic processing
The agreed workflows run in the background with n8n, so nobody moves files by hand.
File storage with Nextcloud
You also get your own file storage, included in the backup concept.
Users and permissions
Each person gets their own account, and permissions can be separated as needed.
Introduction
A short remote introduction for the person responsible is part of the handover.
We take care of the technology
Updates and monitoring
Security updates are scheduled and documented; availability and storage are monitored.
Backups
Backups are kept apart from the live system, and restores are tested regularly.
Fault resolution
If something goes wrong, we deal with it – operation is covered by the monthly fee.
Extensible
More intake channels, interfaces or workflows can be added later – up to a local solution on your own premises.
What could this look like for you?
In an analysis call we clarify which documents you receive and how they arrive. Effort and cost are fixed before anything is built.
Request a call